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Change In Attendance Tracking For Employees | A Detailed Analysis
Change In Attendance Tracking For Employees | A Detailed Analysis

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The HR industry has witnessed dramatic changes, be it in their policy making, shifting processes to digital platforms, or making employee performance review transparent with modern ways. After the pandemic, companies have adopted several ways to manage their policies to sustain the market’s uncertainty and to stay ahead of the curve. Attendance tracking for remote workers, forming flexible policies that improve employee engagement, ensuring goals achievement are among major objectives that HR managers follow. The blog covers insights into employee attendance management with strategic ways that result better for companies overall.

Analyzing Case Studies

In this section, we delve into detailed case studies to discover valuable insights of the HR industry related to employee attendance management:

Spring 2023 U.S. Office Occupier Sentiment Survey

The case study revolves around data collected from 207 real estate business owners in the USA and their organizational strategies to manage human resources. It reveals that 65% of the respondents accepted that their companies prefer employees to return to their offices. Further, details are as follows-

 

  • Employees working in financial/ professional services report that 71% of them agree that their companies require physical presence and attendance, leading to visiting the office more than 3 days.

  • 56% of employees working in the information technology industry report their companies require their on-site presence for less than half a week.

  • Considering in-office or remote work models, 45% of employees were in favor of a fully in-office profile, whereas 22% support remote culture. It leads to higher attendance rates and productivity.

  • Out of 65% of the companies that support in-office culture, 30% of them allow employees to decide if they wish to opt for remote or on-site work.

  • Companies use effective modes for attendance tracking for remote workers and hybrid employees, including tracking through manager reporting is 46%, through badge swipes and VPN logins is 41%, and 13% through workspace booking system.

 

Employee Attendance Tracking Methods for 2024

Miscellaneous Studies Showcasing Detailed Insights

Various authoritative corporate bodies, like Resume Builder, Financial Times, and KPMG have studied companies’ policies post covid and for 2024 related to employee attendance management through various working models. Here is the brief:

 

  • A survey by ResumeBuilder stated, approximately 79% of companies leverage effective attendance tracking systems for office attendance, whereas 91% of companies require employees to work from the office at least once a month.

  • A study by Financial Times revealed that the tech giant EY has aggressively started attendance monitoring for its UK employees. Further, the company now requires employees to work from the office at least twice a week, otherwise half of the team members need to meet their office requirements.

  • Companies leverage smart attendance and best payroll software in India to ensure effective attendance tracking, high productivity levels, meet deadlines, and efficiently leverage the office resources.

  • Lastly, KPMG revealed that 87% of companies are likely to reward employees with bonuses, promotions, etc., to employees who opt for the in-office culture rather than the remote working.

 

Do’s of Monitoring Employee Attendance

Here are the major factors that managers and admins must follow while managing the workforce attendance:

1. Foster Transparency

It is important for managers and admin to provide details to employees regarding the evaluation and monitoring they do. When performing a check on employees’ activities and their attendance, update them with it, so they can be prepared with outcomes or at least update attendance tracking systems to ensure effective coordination with their managers.

2. Prioritize Performance Check

Another crucial factor is to prioritize employee performance rather than their daily attendance. It is important that employees follow the company’s guidelines and policies, but prioritizing employees’ performance must come first. Further, managers must consider relevant and necessary metrics to evaluate employee performance using the top HRMS and the best payroll software in India. Involve employees and relevant stakeholders to ensure employees’ productivity is acknowledged and rewarded. It gives better input to the management regarding employees’ daily activities.

3. Use Smart Performance Evaluation System

Companies must integrate smart performance management software to monitor employees’ productivity and contribution. Smart tools like Kasturi HR allow employees to update managers with their daily work and tasks, allowing managers to know employees’ progress. Managers can easily update employees with their feedback, monitor their attendance, check their leave balance, etc., making the overall process transparent and effective.

4. Reduce Monitoring Process

There are circumstances when attendance tracking for remote workers or on-site employees must be reduced, consider other factors. For instance, employees’ healthcare issues or a change in office workflow might hinder their daily attendance record. Further, managers must trust employees and must not promote micromanagement. It frustrates employees and creates a negative impact on them.

Don’ts of Employee Attendance Tracking

Here are some of the major factors that managers must avoid while monitoring employees’ attendance and performance:

1. Avoid Micromanagement

Micromanagement only consumes time and hinders employee productivity. Managers must avoid micromanagement as it creates a negative impact on the team, and they treat it like management’s distrust of them. Further, it is studied that employees under perform in pressure. Therefore, the team leaders and managers must not promote micromanagement. If issues persist, then effective communication must be done. Managers get to know problems that employees face related to their work; they can also set standard expectations and deadlines that employees must complete. Without micromanagement, goals are achieved eventually.

2. Do not Consider Attendance Records as Productive

Monitoring employee attendance can be done using smart attendance tracking systems, and considering other factors, like employees’ contribution can also be done with the best online HR management software. Business owners or HR managers must not treat high attendance records as productive. The physical presence of employees in the office matters but their contribution to achieving the company’s mission and vision must be prioritized.

3. Do not Ignore Flexibility Needs

Companies must form employee-centric policies, considering employees’ healthcare conditions and other situations where they could require flexibility. Forming rigid policies related to employees’ attendance must be avoided as it impacts employee engagement, productivity, and satisfaction.

 


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Karn Singh
Director-Sales & Marketing

Megamax Services is an IT-based company that delivers IT infrastructure and cloud solutions. It has developed a Human Resource Management Software, Kasturi HR, that provides complete human resource management solutions to companies, including SMEs. The product simplifies HR workflow, including employee attndance, payroll management, timesheet management, and more efficiently.

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