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The 6-Step Recruitment Automation Guide for HR Professionals
The 6-Step Recruitment Automation Guide for HR Professionals

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Finding top talent is sometimes like searching for a needle in a haystack. The daily routine of a recruiter involves sifting through hundreds of incoming resumes, following up with potential candidates, evaluating resumes, conducting interviews, organizing interviews, collaborating with hiring managers, and other similar tasks. The workload can be overwhelming and repetitive; however, recruitment is a process that entails dealing with unpredictability and requires a significant amount of teamwork. Unexpected events can occur at any point in the recruitment process, such as candidates failing to complete assessments, dropping out mid-interview, or rejecting job offers. These disruptions can lead to delays in the system, lower placement rates, reduced conversion rates, and a loss of revenue. Recruitment automation involves automating various aspects of the hiring process, such as publishing job postings on job boards, scheduling interviews, and onboarding candidates, to ease disruptions and boost efficiency.

Every recruitment agency should automate certain key activities: 

Top things to automate in recruitment process
  1. Job Broadcasting 

Marketing job vacancies is an ongoing task that involves regularly updating all channels where job postings are advertised to attract suitable candidates. If a recruiter promotes a job separately on each channel, it can be extremely time consuming. This approach can lower productivity and increase costs and the time required to manage every job board and website individually. With recruitment software like ATS (Applicant Tracking Software), recruiters can easily post job openings to multiple channels with a single click. 

  1. Candidate Sourcing

Candidate sourcing refers to the process of finding potential candidates from various sources, including job boards, social media sites, career portals, and campus recruitment drives, etc. The primary challenge for recruiters is that the majority of candidates in the job market are passive, meaning they are not actively seeking new job opportunities, and are therefore harder to attract and engage. Without automation, it is exceptionally difficult for recruiters to find these candidates. 

  1. Resume Parsing 

Resume parsing is a useful tool for recruiters and hiring managers who are faced with a high volume of resumes to review. This process helps them to extract structured data from any part of a resume, saving them time and effort while also removing any potential hiring biases that may influence candidate shortlisting.

  1. Candidate Shortlisting

Candidate shortlisting is the process of narrowing down a large pool of potential candidates to a smaller group of highly qualified candidates. Human biases surrounding gender, age, race, ethnicity, and even location can influence this process. Applicant Tracking Systems (ATS) utilize AI-driven algorithms to automatically shortlist and rank candidates based on their compatibility with the company and job requirements, saving recruiters time and streamlining the candidate selection process.

  1. Automated Reminders & Notifications

In today's recruitment landscape, candidates hold significant power, prompting companies to go to great lengths to establish a strong employer brand that provides an exceptional candidate experience. The first crucial step towards this goal is identifying candidate touchpoints, which involves sending notifications to candidates in a timely manner, including updates on their application status, reminders of tasks and assessments, and follow-up emails. This practice helps to foster a positive perception of the company.

  1. eBoarding

Due to the COVID-19 pandemic, there has been a shift from on-site work to remote work, and as a result, many companies are transitioning from manual to paperless processes. This is especially true for onboarding, which is often the first impression employees have of the company. Paperless onboarding allows for customization at each step of the process, which may require the candidate to upload necessary documents and confirm using e-signatures. 

Final Note 

Automation in recruitment can provide numerous benefits that enhance the recruitment process. With the ability to shorten time-to-hire, increase candidate engagement, improve the quality of hire, eliminate human biases and errors, provide real-time reporting and analytics, and save on cost-per-hire, it's no wonder that companies are adopting automation technology. As the job market continues to evolve, it is essential for companies to keep pace with technology and use it to their advantage to attract top talent and streamline their recruitment processes. By utilizing automation, companies can ensure that they are making data-driven decisions and optimizing their recruitment efforts for maximum success.

 


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